MF Portal Development/NY IT Meeting 2005

Part of MF Portal Development.

NY Meeting Summary

System Upgrade
- Moved email service and MF portal to one production server.
- Finished development server and environment setup and did a mini development and rollout test. [to be continued]
Roadmap
- Finished six month roadmap including specific projects and human resources plan (MF Portal Development/Portal Roadmap).
- Agreed and proposed old contract retirement plan
Training
- Roger gave a presentation of portal architecture [to be continued]
- Did a mini development test [to be continued]
- Documentation Check [to be continued]
Misc
- Explored some alternative discussion group providers
- Discussed possible new human rescources
- Prioritized portal feature list

NY Meeting: Who, When and Where

Objective: To have a maintenance and training meeting
Dates : 24 - 28 June 2005
Place : New York City (Search your email for the apt address. DON'T post it here.)
Particip.: Huang Zheng, Lars Mueller, Rogelio Zuniga, Hanbing Liu , Rajiv (part time)

Tasks and Meeting Agenda

Please post the result when a task is finished.

By June 7, 2005

Hard ware spec filled out. [Roger]

: See apendix 1 below

Hard drive order placed. [done][Colin]

System (Linux, Freebsd etc.) decided. Roger install FreeBSD for production. Hanbing install Linux for dev.

Data center Appointment made. Put them on Wiki. [Roger]

: Benji A. has responded. He says: Please let me know when the date gets closer to confirm that you will be coming. Benji A. - benji@burst.net

Itinerary Posted. [Everyone]

By June 12, 2005

: List of maintenance tasks posted. [Roger]

By June 20, 2005

: Portal Architecture Design Doc Sent Out [Roger]
: Code cleaned up, putting in a CVS repository accessible by authorized users remotely. [Roger]
: Try to set up new development environment given the code repository. [Hanbing]
: System Installation Package Ready.[Roger]
: New server backup mechanism and scripts. [Hanbing, Colin]

June 24, 2005

: White board and markers. [Colin]
: Declare server down time from June 24 - June 28. [done][Colin]
: Apt checkout. Prepare food, water, toilet paper, internet connection. [done][Colin]
: Go to data center to bring two servers back. [Roger]
: Bring monitors and keyboards. [One keyboard already there in Apt. Use rental car to bring 17' CRT from a friend of mine on Friday.[Roger, Colin]
: Bring CDs, DVDs [done][Lars]
: Bring system installation package. [Roger]
: Bring list of questions and issues to be solved encountered when attempting to set up development environment. [Hanbing]
: Bring Cable and switch. [Hanbing] OK, I will bring one switch/wireless router
: Housewarming Party [ALL]
: Record OpenSTA script. [Rajiv]
: Workflow engine, buz logic free software and other companies. [rajiv]

June 25, 2005

Session 1 *
- Production server setup and mirror it to development server.[Roger]

: (Production will be FreeBSD based. Developement machine will be Linux based. Roger will be installing the production system. Hanbing will be installing the developement system. Roger will be responsible for making both systems compatible.)

Development wiki page update and howtos for new comers. (Check documentation, record what is missing and browse through code and check README) [Hanbing]
Development Environment Setup [Hanbing, Colin] -- Let us try [Gforge]?
Six-month plan. Colin has the notes. [Rajiv, Lars, Colin]

Session 2 *
- Delivery and explanation of installation and system design documentation. [Roger]
- Server Architecture Design Doc Check. [Hanbing, Colin]
- Code base walk through and README check. [Hanbing, Lars, Colin]

June 26, 2005

Session 1 *

: Continue and finish yesterday's task. [Roger, Hanbing]
: ITC formation discussion and six-month plan execution proporal. [Colin, Rajiv, Lars]

Session 2 *

: Portal Development Training [Roger, Colin, Hanbing]

e.g. add free search box for searching Melton Directory
e.g. add FAQ page and link in help menu
e.g. add an an entirely new empty "tool" shell

June 27, 2005

Session 1 *

: Data center trip (install reinstalled production server) [Roger, Hanbing]
: Only put back the production server, but leave the development server to Hanbing and Colin. (Probably leave it with Hanbing or Colin for a couple weeks and mail it to Jena.)
: Production server backup, setup and first run. [Hanbing, Roger]

Session 2 *

: Portal Future Discussion. (Revise tech plans coming out of Santiago Meeting) [All]

June 28, 2005

: Apt cleaning. (every body) [Quality insurance by Lars]
: Apt checkout. [Colin]
: Celebrate and farewell.

Appendix 1: Hardware Purchase

Hardware purchase

Seagate 300GB.

http://shop2.outpost.com/product/4280824

(Placed order just now. J7249510. However, the rebate may not be applicable anymore.)

: Receipt on the page: Internal:NY_IT_Meeting_Equipment (generic password needed)

Tracking Number 25922666475 (airbone express)

Old machine spec and price at purchasing.

: PowerEdge 1600SC
: Dual Xeon 2.4 Ghz / 512 MB Ram / 36 GB Scsi hdd
: Still looking for the mail with the original price but I remeber something like $1800

Appendix 2: Initeraries

Hanbing

: Arrive: 24 June 10:01PM at JFK (AA806)
: Departure: 28 June for Washington D.C. for joining Melton ZU/Reunion 2005 to Niagara Falls
: Departure: 07 July 8:24am from JFK (AA2229)

Lars

: Arrival : 24 June 9PM at JFK (VS9)
: Departure: 28 June 9PM from JFK (VS46)

Roger

: Arrival: 23 JUN 05 JFK 0830AM (LA530)
: Departure: 07 JUL 05 JFK 2330 (LA531)

Rajiv

: Arrival: 24 JUN 05 Coming by train from Boston. Will stay at a friend's place in Manhattan.
: Departure: 26 JUN 05 around noon - going back to Boston by train.

: CONFIRMED

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